Privacy Policy

Data Controller

Name: Michal Valašik
Company ID: 44576102
Tax ID: 1820001260
Address: Trieda Hradca Králové 34, Banská Bystrica, 97404

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1. Contact Form and Rental Application

What Data We Collect

• First and last name
• Email address
• Phone number
• Information about your work or profession (what you do, who you work for)
• Information about coworking usage (how often and for how long you plan to use the space)
• Information about your working style and habits (e.g. video calls, work preferences)
• Your reasons for seeking a coworking space and your expectations
• Previous experience with coworking spaces
• Responses to open-ended questions (e.g. ideal coworking space, approach to shared spaces, additional information)
• Any information you voluntarily provide in free-text fields

Purpose of Processing

Processing a non-binding application for renting a coworking space, or for collecting questions about the coworking space, and then contacting the interested party to agree on the terms of the rental or answer questions.

Legal Basis

Processing of personal data is based on Art. 6(1)(b) GDPR – processing necessary to take steps at the request of the data subject prior to entering into a contract. In case of optional data, processing is based on your consent pursuant to Art. 6(1)(a) GDPR (EU Regulation 2016/679).

Data Retention Period

We retain your personal data for a maximum of 12 months from the date of submission of your request. In case of concluding a rental agreement, the data will be retained for the duration of the rental relationship and an additional 5 years for archival obligations.

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2. Newsletter and Marketing Communications

What Data We Collect

• Email address
• First Name (optional)
• Last Name (optional)

Purpose of Processing

Sending newsletters with updates, offers, tips, and information about Coworking HUBB and related services.

Legal Basis

Your explicit consent pursuant to Art. 6(1)(a) GDPR (EU Regulation 2016/679).

Data Retention Period

We retain your data until you withdraw your consent or unsubscribe from the newsletter.

Right to Withdraw Consent

You can withdraw your consent at any time by:

• Clicking the "Unsubscribe" link in every email
• Contacting us at: info@hubb.sk

After unsubscribing, you will no longer receive marketing emails.

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3. Camera Monitoring System

What Data We Collect

• Video recordings from the camera system
• Date and time of recordings
• Data about movement and activities of individuals in monitored areas of the coworking space

Purpose of Processing

Protection of property against theft and vandalism, ensuring the safety of individuals within the Coworking HUBB premises.

Legal Basis

Processing of personal data is based on the legitimate interest of the operator pursuant to Art. 6(1)(f) GDPR (EU Regulation 2016/679). The legitimate interest is the protection of property and ensuring the safety of individuals within the coworking premises.

Monitored Areas

The camera system monitors:

• Entry areas
• Common working zones
• Corridors and communication areas
• Other areas marked with information pictograms

Non-monitored areas:
The camera system is not installed in areas where it would intrude on intimate privacy, such as toilets, changing rooms, or other closed private spaces.

Data Retention Period

We retain recordings from the camera system for a maximum of 9 days from their creation. After this period expires, recordings are automatically deleted, unless they are needed to clarify a security incident or for another legitimate purpose.

Access to Recordings

Access to recordings is granted exclusively to authorized persons (the operator and designated employees). Recordings may be made available to law enforcement authorities in the event of criminal investigation or other legitimate request in accordance with the law.

Information Provision

Visitors and users of the coworking space are informed about camera monitoring through:

• Information labels placed at all entrances to monitored areas
• This personal data protection information available at hubb.sk/security

Your Rights

• Right of access – you have the right to obtain information about whether your personal data has been recorded by the camera system and to request access to these recordings
• Right to erasure – under certain conditions, you have the right to request deletion of recordings in which you are captured
• Right to object – you have the right to object to the processing of your personal data by the camera system based on reasons relating to your particular situation
• Right to restriction of processing – under certain conditions, you can request restriction of processing of your data
• Right to lodge a complaint – you have the right to lodge a complaint with the Office for Personal Data Protection of the Slovak Republic

Data Security

Recordings from the camera system are secured by technical and organizational measures against unauthorized access, loss, or misuse:

• Data transmission encryption – 128-bit AES encryption with SSL/TLS protocol secures transmission between camera and application
• Password-protected access – access to recordings via application is password-protected with optional two-factor authentication
• Restricted application access – recordings in the application are accessible only to the operator
• Regular automatic deletion after expiration of the retention period (9 days)

Contact for Exercising Rights

To exercise your rights or for any questions regarding the camera system, please contact us at:

Email: info@hubb.sk
Phone: +421 944 840 468
Web: hubb.sk/security

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Your Rights

• Right of access – you have the right to obtain information about what personal data we process
• Right to rectification – you have the right to correct inaccurate or incomplete personal data
• Right to erasure – you have the right to request deletion of your personal data ("right to be forgotten")
• Right to restriction of processing – under certain conditions, you can request restriction of processing of your data
• Right to withdraw consent – you can withdraw your consent to the processing of personal data at any time
• Right to lodge a complaint – you have the right to lodge a complaint with the Office for Personal Data Protection of the Slovak Republic

Data Recipients

Your personal data may be disclosed to:

• Web services and web hosting providers
• Email service providers
• Email marketing service providers (Mailchimp)

Data Security

Your personal data is secured by technical and organizational measures against unauthorized access, loss or misuse.

Contact for Exercising Rights

To exercise your rights or for any questions regarding personal data protection, please contact us at:

Email: info@hubb.sk

Office for Personal Data Protection of the Slovak Republic

Hraničná 12, 820 07 Bratislava
Tel.: +421 2 3231 3214
Email: statny.dozor@pdp.gov.sk
Web: www.dataprotection.gov.sk